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EndNote Guide: Editing in-text citations

Additional Files

The Library provides some modified and additional Filters and Styles.

Note that any zipped files need to be 'unzipped' i.e. right-click and choose the extract command. Copy these files to your EndNote file folder location.

If you just need the APA 7th style, note that this is not 'zipped'. Just save it into your styles folder.

C:/Progam Files (x86)/EndNote 20/Styles


EndNote Files

Download Links

EndNote 21 for MAC

EndNote 20 for Windows

You will be asked for your UC login.

For PC users:

To install EndNote 20, double click on the EndNote20.exe file downloaded from the above link.  Extract this file file onto your desktop by clicking on the the three ... and selecting your Desktop.  This will create two new files, EN20Inst.msi and License.dat. Double click on EN20Inst.msi to start the install. The license.dat file must be present in the same folder.

Editing Citations

(warning) Since each citation you enter includes formatting codes that you cannot see, it is very important to edit it with EndNote operations. Attempts to edit or delete a citation using the Backspace or Delete key will disrupt the formatting and you may lose all your corrections the next time you reformat the document.


  • Open your EndNote library and your Word document
  • Select the formatted citation to be edited
  • In Word's EndNote ribbon, click the “Edit Citation(s)” button
    • Alternatively, right-click and choose “Edit Citation(s)”

There are a number of options for editing citations

To add text to the beginning of a citation (e.g. See also) use the Prefix: box
To add text to the end of a citation (e.g. to add a note, such as “emphasis added”), use the Suffix: box
To add page numbers, use the Pages: box 

There is also a Formatting drop-down, which allow you to set the Default format (Author, Year), reformat as Author (Year)Exclude author,  Exclude year, or Show Only in Bibliography


Click OK to make the changes.

(info) If you have “Cite While You Write” turned off, you must first format the citations before the changes will appear – click the “Update Citations and Bibliography” button in Word’s EndNote ribbon

In APA style, the in-text citation above appears as: (See also Fang & Wang, 2012, pp. 14–16 (emphasis added))

To delete a citation

 In the Edit & Manage Citations dialogue, click the “Edit Reference” drop-down, choose Remove Citation, and click OK

Working with Cite While You Write turned off

Particularly if you have a long document, you may be working with CWYW turned off

(info) Both methods below work with in-text or footnote citation styles

Method 1 – formatted citations

In order to edit citations as indicated above, you must first format the citations before you can edit the citations from Word’s EndNote ribbon – click the “Update Citations and Bibliography” button

Method 2 – unformatted citations

It is possible to edit unformatted citations as you would normal Word text (i.e. without using Word’s EndNote ribbon) by using the appropriate formatting

Modify an existing reference, which will appear as {Author, Year #RecordNumber} like this:

{prefix\Author, Year #RecordNumbersuffix@pages}

For example: {See also \Fang, 2012 #369 (emphasis added)@14–16}

To exclude the author, remove the name from within the { }, for example

 {, 2012 #369}

In EndNote X5 and above, you can automatically generate the Author (Year) format of in-text citation styles by adding @@author-year, for example: {Fang, 2012 #369@@author-year}
(warning) Do not delete the Author name within the { } if using @@author-year

To add a suffix with punctuation, for example specifying a chapter in an APA-style citation (Fang, 2012, Chapter 1)

{Fang, 2012 #369`, Chapter 1}
where the ` is the grave symbol, found at the top left of most keyboards

To delete the citation, just delete as you would ordinary text (Delete or Backspace key)

To Show Only in Bibliography, change the citation to

{, #RecordNumber@@hidden}