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Library Subject Guides

EndNote Guide: Formatting your bibliography in Word

Additional Files

The Library provides some modified and additional Filters, Connection, and Styles files.

 Note that any zipped files need to be 'unzipped' i.e. right-click and choose the extract command. Copy these files to your EndNote file folder location.

If you just need the APA 7th style, note that this is not 'zipped'. Just save it into your styles folder.

C:/Progam Files (x86)/EndNote 20/Styles

Download:

EndNote Files

Download Links

EndNote X9 for MAC OS X

EndNote X9 for Windows

EndNote 20 for Windows

You will be asked for your UC login.

To install EndNote 20 double click on the EndNote20.exe file downloaded from the above link; this will create two new files, EN20Inst.msi and License.dat. Double click on EN20Inst.msi to start the install. The license.dat file must be present in the same folder.

Your library format will change - see our Installation Notes.

Word

Have Word and EndNote open with the library you wish to use

There are many ways to add the references in EndNote to Word.  

  • Alt+1 to switch to Word and place your cursor where the in-text citation is to go
  • Alt+2 to insert the in-text citation
    Note: with Alt, use the 1 and 2 keys in the main keyboard, not the number pad. You can use Alt+1 to switch back to EndNote to select further references
  • Select the reference in EndNote that you wish to insert into Word, and copy it (Ctrl-c)
  • Switch to Word and paste (Ctrl-v)
  • click Go to EndNote
  • Select the Reference you want
  • click on the Quote mark Icon
  • click Go to EndNote
  • Select the Reference you want
  • Click and drag the reference into the appropriate place in your word document
  • You can insert multiple citations by using the Ctrl key to select and copy a number of references at the same time.You can also use the Shift key to select a block of references or Ctrl-a to select all references.  You can use any of the above methods with multiple citations.
     

You have now inserted a temporary placeholder for the citation in Word that looks like this {Smith, 1987 #28}

  • If “Cite While You Write” (CWYW) is turned on (default setting), the temporary placeholder will be rapidly converted to an in-text citation, and the bibliography entry generated after your text
  • If CWYW is turned off, the temporary placeholder will remain until the bibliography is formatted (see below)

Formatting your bibliography

Even if CWYW is turned on, you may need to change settings for your own requirements

  • In Word’s EndNote ribbon, check in the Bibliography block that the correct style is selected

    If you need a different style, click the drop-down to see a short list of other styles; click Select Another Style... to see all styles currently available to you
  • If you are working with CWYW turned off, click Update Citations and Bibliography to generate the citations and bibliography
  • Bibliography Preferences: You can control some elements of the layout of the bibliography (font, heading, indenting and line spacing) by clicking the small arrow at the corner of the Bibliography block and then the Layout tab

There may be a slight delay, but the bibliography will soon appear at the very end of your document.

More Specific Formatting of the Bibliography

For EndNote version X8 later, you can also edit the Word style for the EndNote Bibliography

  • Move your cursor into one of the bibliography entries
  • Format the paragraph settings as you would like them to appear — for example, alter the indenting of the paragraph
  • Right-click and choose Styles > Update EndNote Bibliography to Match Selection