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EndNote Guide: Can I use more than one library per document?

EndNote Files

Download Links

EndNote 21 for MAC

EndNote 20 for Windows

You will be asked for your UC login.

For PC users:

To install EndNote 20, double click on the EndNote20.exe file downloaded from the above link.  Extract this file file onto your desktop by clicking on the the three ... and selecting your Desktop.  This will create two new files, EN20Inst.msi and License.dat. Double click on EN20Inst.msi to start the install. The license.dat file must be present in the same folder.

Additional Files

The Library provides some modified and additional Filters and Styles.

Note that any zipped files need to be 'unzipped' i.e. right-click and choose the extract command. Copy these files to your EndNote file folder location.

If you just need the APA 7th style, note that this is not 'zipped'. Just save it into your styles folder.

C:/Progam Files (x86)/EndNote 20/Styles


One EndNote Library per Document

Creating a bibliography from more than one EndNote library for a document is possible but not recommended for large documents as various problems may occur.

There may be duplicate records in each library and EndNote will not be able to format a reference with two different identification numbers. What may be {Smith 1987, #345} in one library may be {Smith 1987, #200} in another.

It's best to merge separate libraries before inserting temporary EndNote citations

To Import one EndNote library into another

  • Open EndNote, open the library into which you want to import the references.
  • Go to File > Import > Choose File, and open the EndNote Library
  • Select the file and click OK. Then select EndNote Library as your import option from the Import Options list.
  • Select an option from the Duplicates list. (Import All is a good fail-safe option.)
  • Click Import.

You can also simply copy references from one library to another

  • Highlight the references in one library, and choose Copy (Ctrl+C).
  • (Hold down the Ctrl key to select non-consecutive references, and use the Shift key to select a range.)
  • Open the library to which you want to add the references and choose Paste (Ctrl+V).